How to Add School Students

Teachers and the School Admin can add a student to their school in order for that student to take courses on the platform. Students can be added either via email or via username, which is controlled by the School Admin at the School Settings level. You can read more about the differences here: Username Login vs. Email Login

In order for students to use the platform, they'll need to be added to a classroom. You have two options where this is concerned when adding students: 

• Add students to the school and classroom at the same time (see below)
• Add students to the school now and assign them to a classroom later.

We also have a bulk import option. Use this feature to quickly add many students at the same time!

See also 

• How to remove school students
• How to bulk import new students

Accessing Add Student Form

To add one student to a school, a Teacher or the School Admin should:

1. Log in to their account.
2. Hover the mouse on the Administration menu link.
3. Click Students on the drop-down menu.

4. On the next page, click Create Student.

Adding a Student by Username

If adding a student by Username, fill out the form as follows:

1. Enter the student's name
2. Enter a username for the student. Usernames must be at least 6 characters.
3. Enter a password for the students (optional, but recommended). Note if you do not assign a password, our system will assign one automatically.
4. Leave the Active user box checked. (optional but recommended, see below)
5. Assign a classroom. (optional, see below)
6. Click Create.

 

Adding a Student by Email

1. Enter the student's name
2. Enter an email for the student.
3. Enter a password for the student (optional). If you do not assign a password, the system will assign one automatically.
4. Leave the Active user box checked. (optional but recommended, see below)
5. Leave the Send welcome email box checked. (optional but recommended, see below)
6. Assign a classroom. (optional, see below)
7. Click Create.

 

Finding Students

Once you've hit create with either method, Zenva Schools adds the student record to the list.

 

After adding the students, you can check out the following articles so your students can start logging in:

• As a teacher, how can I provide students their login information?
• How do students login for the first time?

Using the Active userbox

The active status of a student determines whether they can continue to access the classroom and courses or not.

If you leave the box checked (default setting), the Active status is set to yes. That means the student can log in to their account and access classrooms and courses.

If you uncheck the box, the Active status is set to no. With this status, the student cannot use any features on the platform.

Teachers and the School Admin can edit a student's Active status:

1. Hover the mouse on the Administration menu link.
2. Click Students.
3. Locate the student's name.
4. Click Activate. Their Active status changes to yes.
5. Click Deactivate to change the status to no. 

 

Sending a welcome email

When using email login, Zenva Schools can send an email notification to each new student with a valid email address. Some schools use fake student email accounts (a practice that Zenva Schools permits). In those situations, students do not receive any notifications from Zenva Schools.

If you leave the Send welcome box checked (default setting), Zenva Schools sends the user a message with a prompt to update their password.

 

Assigning a classroom

The assign a classroom option lets you add a school student and assign that user to one or more classrooms in the same step. You can assign students to a classroom later in a different step if you want. In this case, leave the Classroom(s) field blank.

To assign a classroom:

1. Click the field next to Classroom(s). A menu displays.
2. Click a classroom name.
3. Repeat to select another classroom. (optional)
4. Create a new classroom. (optional)

Note: If you create a new classroom here, click the refresh icon. That adds the new classroom name to the menu.