How to Bulk Import New Students

This article shows Teachers and the School Admin how to add many students to the school in one step. Students can be added either via email or via username, which is controlled by the School Admin at the School Settings level. You can read more about the differences here: Username Login vs. Email Login

In order for students to use the platform, they'll need to be added to a classroom. You have two options where this is concerned when adding students: 

• Add students to the school and classroom at the same time (see below)
• Add students to the school now and assign them to a classroom later.

We also have an option to add one student at a time. That workflow is described in a different article.

See also 

• How to add school students
• How to remove school students

Before you start

In order to use the Import feature, you will need to create a spreadsheet with the necessary data either via Excel or Google Sheets. This document should have the following columns, depending on your method of login:

Username Login

• Column 1: First name
• Column 2: Last name
• Column 3: Username (these should be at least 6 characters)
• Column 4: Passwords (optional, must be at least 4 characters long)

Note: If you do not assign a password during this step, you will either need to manually assign passwords by editing Student Details or view their assigned password from the Students List in order for students to be able to log in.

 

Email Login

• Column 1: First name
• Column 2: Last name
• Column 3: Email
• Column 4: Passwords (optional, must be at least 4 characters long)

Bulk Importing Students

To add many students to a school, a Teacher or the School Admin should:

1. Log in to their account.
2. Hover the mouse on the Administration menu link.
3. Click Students on the drop-down menu.

4. On the next page, click Import Students. The Import Students window displays.

5. Go to your spreadsheet and copy the student data (exclude column headings).

6. Return to the browser tab with the Import Students window.
7. Paste the student data into the blank field. 
8. Make sure the Separator is set to Auto.

9. Leave the Active user box checked. (optional but recommended, see below)
10. Leave the Send welcome email box checked. (Email Login ONLY; optional but recommended, see below)
11. Assign a classroom. (optional, see below)
12. Click Create Accounts.

Checking the data

If the information in the next window is correct and no errors are found, click Proceed. After you click Proceed, Zenva Schools displays a Success window and shows a list with new student data.

If the information is not correct, or the system found errors, click Start Over. You can then correct the data as needed and repeat the steps.

After adding the students, you can check out the following articles so your students can start logging in:

• As a teacher, how can I provide students their login information?
• How do students login for the first time?

Using the Active user box

The active status of a student determines whether they can continue to access the classroom and courses or not.

If you leave the box checked (default setting), the Active status is set to yes. That means the students can log in to their account and access classrooms and courses.

If you uncheck the box, the Active status is set to no. With this status, the students can log into their account but cannot access classrooms or courses. 

Teachers and the School Admin can edit a student's Active status:

1. Hover the mouse on the Administration menu link.
2. Click Students.
3. Locate the student's name.
4. Click Activate. Their Active status changes to yes.
5. Click Deactivate to change the status to no. 

 

Sending a welcome email

When using email login, Zenva Schools can send an email notification to each new student with a valid email address. Some schools use fake student email accounts (a practice that Zenva Schools permits). In those situations, students do not receive any notifications from Zenva Schools.

If you leave the Send welcome box checked (default setting), Zenva Schools sends each new user a message with a prompt to update their password.

 

Assigning a classroom

The assign a classroom option lets you add students and assign them to one or more classrooms in the same step. You can assign students to a classroom later in a different step if you want. In this case, leave the Classroom(s) field blank.

To assign a classroom:

1. Click the field next to Classroom(s). A menu displays.
2. Click a classroom name.
3. Repeat to select another classroom. (optional)
4. Create a new classroom. (optional)

Note: If you create a new classroom here, click the refresh icon. That adds the new classroom name to the menu.